A committee report is a document prepared by a committee to make its recommendation to the House or Senate in connection with a particular matter. A committee report is expected to contain information and documentation that pertain to the subject matter under consideration. Examples of committee reports may pertain to the adoption of a resolution, the setting up of an inquiry, a report on a bill, a report on a public hearing or report on a report. Any example used for these purposes must be appropriate for the topic and appropriate for the body to which it is directed.
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The committee members who prepare the report are asked to provide the exact text and wording that they believe will best convey the meaning of the report to the readers of the report. They are also required to set out the reason for rejecting a candidate and why they have rejected him/her. It is usual for the members of the committee to indicate who are those persons who recommended the candidate to the committee and how they arrived at their decision.
For proper construction and credibility of the document, all mistakes must be expressly acknowledged. The reasons must also be clearly expressed so that other members of the committee can understand the recommendations that the committee has been able to arrive at. Errors in punctuation, tense, grammar, and style should be noted. Reference should also be made to the source from which additional information has been obtained.
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The committee may wish to use a preface to formally open the report. It could also be referred to as the preliminary report. The introduction of the report is very important as it establishes the fact that there is an inquiry and calls for further information and evidence from the members of the committee. The preliminary report itself normally is highly informative and the content depends entirely on the extent to which members are prepared to express their opinions and the thoroughness with which the committee proceeds to examine the issues raised in the report.
A committee report can only be properly prepared if the views of all members are referred to and thoroughly discussed. All the evidence that the committee members require should be verified. Writing an opinion to accompany a report is not sufficient as the views of the individual cannot be verified by other people. The entire tone of the report must be considered when preparing a committee report. It must always be based on what the committee has heard and seen, rather than what the individual may wish to add.
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An example will give the committee a clear indication of what the report should contain. It also shows what information each member wishes to include and how it fits into the overall conclusions the committee has come to. For example, if members believe that the inquiry was unsatisfactory then they will provide evidence to justify their views.
If they believe that the procedures followed by the committee resulted in a satisfactory report, they should write their own summary. However, the committee may wish to follow the same procedure if they find that the draft of the report is overly complex. A committee writing example can help with this as it gives the members the opportunity to explain their reasons for accepting or rejecting the recommendations. Another reason for producing a written report is for the committee to show compliance with UK law. Once the report has been completed then the officers can start work on the final draft of the report.
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In the final analysis, writing a committee report does not have to be daunting. There are many examples available in print and online, which can help make things easy. It should be remembered that there is no standard format for writing a committee report but that good committee members should strive to ensure that the report is written in a professional, concise, and organized manner. Any mistakes can be easily rectified in the final draft.
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