If you want to know more about how to write a formal report, then you must understand the basics of the word. Yes, an example of a formal report is really helpful. It would be useless to learn how to write a formal report without having one to compare what you have learned from your instructors and the books that you have read. In fact, it is also helpful if you can show your instructor or your professor’s the draft of your proposed report. This will give them an idea on what to expect of you as a future writer.
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Formal report is just like an essay. It is written about something specific or a topic which is related to the instructor’s main thesis. A good example would be a research report. The title of the report should be given first followed by the body of the report. An example would look like this: Subjective Research Methodology for a Research Paper on Hospital Patients.
Just as in a research paper, the body should contain the necessary details about the research topic. However, your format should not only include the title and the conclusion. It should have other parts as well, which are discussed below.
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The introduction should be the first paragraph of the format. It is usually called the introductory statement. Then you can continue with the body if you wish. It should be brief but to the point and should provide a clear picture or interpretation of the topic.
After the introduction there should be a thesis statement or the name of the thesis that should stand alone. It does not need to be long. But it should be specific enough to let the readers know what the writer thinks. Then there should be a conclusion statement. This is the section where the recommendations or the analysis would be discussed.
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An organization or an individual should not go into the detailed explanation of each recommendation or the statistical data. It is better that you stick to the point. You may include a brief citation of sources in this part of the formal report. Then the organization’s mission or goals and objectives along with the past and the current status are listed.
Then, if there would be an evaluation or an assessment of your work by others, then an objective or the evaluation should be mentioned. Another important thing to mention is the source or the literature review. If possible the example could be followed with the citations.
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There are various types of examples used in writing a formal report. You can choose an example for a bibliography, case study, or a methodology. Whatever you choose, it is important that you follow it correctly. Remember that the example is only meant to give a basic idea about how to write a report. So do not start using the example right away.
A typical formatting rule is the number one rule. Do not ever start a paragraph before naming the persons involved in the report (first name, last name, title, company/organization, address). Do not use bullets. Do not use italics or single or double quotes. Do not change fonts or color, except to make the text consistent. Do not use words like “on” and “of”, as it indicates that a period follows.
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An example of a bibliography follows similarly to a bibliography. The first name should be the full name of the author. Following it should be the full title of the author. In bibliographies the volume, date, page number, and page title should always appear under the appropriate heading.
A topic sentence is usually the first thing in the format. It states the main idea of the essay. It may contain another few sentences to give an overview about the theme of the entire essay. One or two paragraphs are written to contain detailed information about the organization or subject. One or two diagrams are also added for the illustration purpose.
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An example of writing format can be seen online. It contains more detailed information about the format and how to follow it. Example of format can also be printed out and placed on the letterhead of the company. It has been found that many companies actually prefer to have an example of a format drafted by them so that they can check whether the format they have used is proper. That way they don’t have to spend a lot of time correcting and editing the format.
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