Microsoft Word (MS Office 2007) comes with a default set of free meeting minutes templates, which can be customized by the user. These templates can be used to produce custom-made minutes, which can be sent to a specified person or group within a company for review and approval. These minutes are handy as they can be shared with other people in the company or at a higher level for even more approvals. Here are some simple steps that one needs to follow to get a Microsoft Word Minutes Template.
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First of all, find a free meeting minutes template in the Google Docs website. This way you won’t have to search for it. However, you will need to sign up first in order to be able to use the template. Once this is done, click on the “Create” button and choose a name for your new document.
You will then be directed to the Google Docs home page where you can choose among different types of free meeting minutes templates, such as text, audio, video or visual. Now, go to the minute list that you want created by clicking on the “Get Minutes” link. On the next screen, you will be able to see the name of the person you are creating the minutes for, the description, role, current or previous timesheet and the draft or full agenda.
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Microsoft Word will also prompt you to name your meeting and explain how many meeting minutes you want to create. You can also choose between creating the full and draft agendas, which indicate the type of minutes to be written in each meeting. There are also some types of minutes that are optional, such as comments and thank you notes. The number of minutes per agenda will determine how many you have to write, while the total number of minutes for the entire meeting will determine the number of minutes for all members of the meeting.
Microsoft PowerPoint is the best presentation program for making minutes using Roberts rules. Choose a presentation format, such as slides, PowerPoint or diagrams, depending on the look you want. Next, go to the “Par” button, or more specifically, click on the” presenter pane” where you will be able to see your presenter credentials. If you have questions about your presentation style, such as using a diagram, just click on the “talk” option from the presenter pane, and you will be prompted to speak through the projector. Microsoft PowerPoint offers a wide range of presentation styles including block diagrams, pie charts and heat maps.
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If your organization uses email, there are plenty of free meeting notes templates that you can use. To use these templates, copy and paste the contents into the document. Each one is designed with the individual organization in mind, so you should be able to customize them quickly and easily using the drop and drag features, and the text tools available on Microsoft Word.
In addition to using pre-made Microsoft Word templates, you can also design your own minutes. There are a number of websites where you can get free Microsoft Word templates for various purposes, including meeting minutes reports. You simply search for “free meeting minutes report sample” using your favorite search engine and you will be able to find many sites offering free word templates that you can download and use. If you need more customization, then it may be worth investing in some good Microsoft Office software.
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Regardless of what you choose, creating and printing your own free meeting minutes template can be quite simple and easy if you follow the tips listed above. Well prepared minutes document can save not only time, but money as well. Save time by preparing your meeting minutes from scratch the first time, rather than spending an entire day writing your report from scratch. Make sure that your meeting minutes meeting notes template free templates are completely clear and easy to read. Use one that allows you to customize the font size and color, as well as the style and type of text.
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